The paperwork's done before they sit down
A new patient fills the intake form the night before, from a code in the confirmation email. Chairside, the same idea hands them aftercare for exactly the procedure they had, and the appointment card books the recall six months out.
- New-patient intake filled before the visit, not in the waiting room
- Aftercare that matches the procedure, on the patient's phone
- Recalls and reviews prompted at the moment they're due
One patient, one visit, the codes that carry it
The same small set of dynamic codes does a different job at each step. Update the intake form or an aftercare sheet once, and every printed card and email follows.
Confirmation goes out
A code in the confirmation email opens the new-patient intake form. They fill it at home, and it's in your system before they arrive.
Treatment done
The chairside card's code opens aftercare for that procedure (extraction, filling, whitening), not a one-size leaflet.
Appointment card
The card's code books the six-month recall or opens your booking page. No 'we'll call you' that never happens.
A good visit
A day later, a code (or the same card) invites a review while the visit's fresh. Ask the happy ones, at the right time.
The codes a practice actually needs
New-patient intake
Opens your intake form so medical history and details arrive before the appointment, not scrawled on a clipboard while the chair sits empty.
Aftercare
A menu of aftercare sheets by procedure. The chairside card points at the whole set; the patient taps the one that's theirs, or you point a card at a single sheet.
Recall & booking
Straight to your booking page for the next check-up. On the appointment card, so the recall is booked before they leave the building.
Reviews
To your Google review form. Put it on the card handed over after a good visit, not on the front door where nervous patients arrive.
Where it goes, how big, what breaks it
An intake form collects health information, so treat it carefully. Say on the form who's collecting it, why, and how it's stored, and send it to a form and system that handle health data properly. QRmory takes the patient to your form; it doesn't store the answers. This is general guidance, not legal advice: check your obligations under the Privacy Act and any state health-records rules for your practice.
Where dental codes go wrong
We'd rather you printed two good codes than ten that nobody scans.
Explorer — $5.99/mo
Intake, aftercare, recall and reviews are four to six dynamic codes for a single practice, well inside Explorer's 25. Start on Free (3 codes) with intake, aftercare and recall. A group with several locations and shared access grows into Creator.
Dental offices questions
The ones owners actually ask us before they print.
The code is just the doorway. It opens your own intake form. Safety comes from where it points: a form and system built for health data, with a clear privacy notice. QRmory doesn't see or store the answers.